---
title: How to Create an RFQ Using Existing Parts in Axya
description: This article explains how to create a normal Request for Quotation (RFQ) in Axya by using an existing part.
---

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2. [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en)
3. [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module)

# How to Create an RFQ Using Existing Parts in Axya

## This guide explains how to create a Request for Quotation (RFQ) in Axya using existing parts from your company’s database.

### Step 1 – Access the RFQ Creation Page

1. From the **top menu bar**, select the **Requests** tab.
2. Click the **blue “Create Request”** button.
3. In the creation window, choose the **Request Type** — select **Normal RFQ**.

### Step 2 – Assign the RFQ Owner

- The RFQ will automatically assign you as the **Owner**.
- If needed, change the owner to another user by selecting a different name from the dropdown list.

### Step 3 – Select Suppliers to Invite

You can invite suppliers in one of three ways:

1. **From your Approved Supplier List** – check the box beside the suppliers you want to include.
2. **By searching supplier names** – use the search bar for specific suppliers.
3. **By selecting a Supplier Group** – this automatically adds all suppliers within that group.

### Step 4 – Add RFQ Details

- Enter an **RFQ Name**.
- Set a **Due Date** using the calendar picker.
- Optionally, add a **Description** or **Comments** in the designated sections.
- Fill in any **additional details** if needed.

### Step 5 – Add Parts and Files

1. Go to the **Parts and Files** tab.
2. Choose a suitable **Template** for your RFQ.
3. Under **Existing Parts**, click to view available parts.
4. Select one or more parts from the list. You can also **search by part name**.

The selected parts will automatically populate the RFQ.

#### Optional Actions:

- **Add extra parts manually** by clicking *Add Row*.
- **Upload parts via Excel import template** to combine existing and new parts in one RFQ.

Once parts are selected, close the **Parts and Files** tab. The selected items will appear in the **Request Summary**.

### Step 6 – Send the RFQ

After reviewing all information:

1. Confirm that all fields are correct.
2. Click **Send** to distribute the RFQ to the selected suppliers.

Your RFQ using existing parts is now created and sent successfully.

---

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    - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#general)
    - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module)
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    - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#general)
    - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#rfq-module)
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