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How to Update a Quote Status on Behalf of a Supplier (Buyer Account)

This article explains how a buyer can update the quote status and submit a quote on behalf of a supplier within Axya. This process is useful when the supplier has shared pricing data outside the platform or requires assistance completing their response.

Accessing the Request

  1. Go to the menu bar.

  2. Click Requests.

  3. Search for and open the specific request you want to update.

Accessing Supplier Quote Actions

Within the selected request:

  • Locate the supplier in the supplier list.

  • Click the Update Status button (highlighted in blue).

This opens the status selection modal.

Choosing a Quote Status

You will see three status options:

  • Quote – Select when you are uploading a complete quote on behalf of the supplier.

  • Intent to Quote – Select when the supplier has confirmed they plan to submit a quote.

  • No Quote – Select when the supplier declines to quote.

For entering a full quote, choose Quote.

Filling Out Quote Information

Manual Entry

If entering quote details manually:

  • Update the unit price for each part.

  • Update the lead time.

  • Adjust the currency if required.

All editable fields appear in the quote table.

Using the Excel Template

If preferred, you may upload a completed quotation file:

  1. Click Download Quotation File to obtain the template.

  2. Fill in the necessary fields (e.g., unit price, lead time).

  3. Return to Axya and click Browse to upload your completed template.

Axya will automatically populate the quote values based on the uploaded file.

Saving the Quote

After verifying all entries:

  1. Click Save Quote.

  2. The quote will now appear under the supplier’s submission on their behalf.

If you have any additional questions, please contact us at customerservice@axya.co