--- title: How to Create and Submit a Purchase Request in Axya description: how to create a purchase request in axya --- [Skip to content](https://www.outsourcing.axya.co/en/dépannage/article-1-comment-créer-et-soumettre-une-requête-dachat-dans-axya#main-content) - [English](https://www.outsourcing.axya.co/en/d%C3%A9pannage/article-1-comment-cr%C3%A9er-et-soumettre-une-requ%C3%AAte-dachat-dans-axya) - [Français](https://www.outsourcing.axya.co/knowledge/article-1-comment-créer-et-soumettre-une-requête-dachat-dans-axya) English Show submenu for translations [![Logo Axya for light background](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background.svg)](https://axya.co) - axya.co Open main navigation Close main navigation - axya.co - - [English](https://www.outsourcing.axya.co/en/d%C3%A9pannage/article-1-comment-cr%C3%A9er-et-soumettre-une-requ%C3%AAte-dachat-dans-axya) - [Français](https://www.outsourcing.axya.co/knowledge/article-1-comment-créer-et-soumettre-une-requête-dachat-dans-axya) English Show submenu for translations - [Contact us](mailto:customerservice@axya.co) [Contact us](mailto:customerservice@axya.co) How can we help you? - There are no suggestions because the search field is empty. 1. [Dépannage : Problèmes Courants (en)](https://www.outsourcing.axya.co/en/d%C3%A9pannage?hsLang=en) 2. [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en) 3. [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module) # How to Create and Submit a Purchase Request in Axya ## This article explains how to complete a Purchase Request (PR) in Axya, either manually line by line or using an Excel template for larger requests. #### **Accessing the Purchase Request Module** 1. From the Axya homepage, open the **dropdown menu** in the top-left corner. 2. Select **“Purchase Request”**.![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-50-9390-PM.png?width=1185&height=533&name=undefined-Nov-19-2025-04-55-50-9390-PM.png) 3. Click the **“ADD”** button to create a new request.![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-50-3676-PM.png?width=1185&height=384&name=undefined-Nov-19-2025-04-55-50-3676-PM.png) --- #### **Method 1 — Filling Out a Purchase Request Line by Line![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-50-6341-PM.png?width=1652&height=438&name=undefined-Nov-19-2025-04-55-50-6341-PM.png)** This method is recommended if you only have **a few items** to add. ### **➤ Add an item line** 1. Click **“Add row”**. 2. Fill in the required fields for each item: - **Part number** - **Description** - **Quantity** - **Comment** (optional) - **Requester name** - Additional fields depending on your Axya configuration, such as: - **Type of need** - **Manufacturer number** - **Manufacturer part number** - **Unit of measure** - **Equipment number** ### **➤ Add multiple lines** - Click **“Add row”** again for each additional item. ### **➤ Submit the request** - Once all lines are completed, click **“Submit”** at the bottom right.![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-51-2233-PM.png?width=1652&height=1214&name=undefined-Nov-19-2025-04-55-51-2233-PM.png) --- #### **Method 2 — Importing a Purchase Request via Excel** This method is ideal when dealing with **many items**. ### **➤ Download the template** 1. Click **“Download empty template”**. 2. An Excel file will open containing the necessary structure for your request lines. ### **➤ Fill out the file** - Enter your data manually or **copy-paste** it from another document. ### **➤ Import the file into Axya** 1. Click **“Browse”** or drag and drop your file into the upload area.![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-51-8766-PM.png?width=1620&height=420&name=undefined-Nov-19-2025-04-55-51-8766-PM.png) 2. Select your completed Excel file. 3. Click **“Submit”** to automatically import all items. --- #### **After request sent** - Axya automatically generates a **reference number** for your purchase request.![](https://www.outsourcing.axya.co/hs-fs/hubfs/undefined-Nov-19-2025-04-55-51-6372-PM.png?width=1188&height=291&name=undefined-Nov-19-2025-04-55-51-6372-PM.png) - Other users (buyers, approvers, etc.) can then use the request for: - initiating procurement actions, - sending RFQs, - progressing through the internal purchasing workflow. --- If you have any additional questions, please contact us at **customerservice@axya.co** - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/general?hsLang=en) - [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#main-content) - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#general) - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module) - [PO module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#po-module) - [Supplier users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#main-content) - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#general) - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#rfq-module) - [PO Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#po-module) - [Integration](https://www.outsourcing.axya.co/en/d%C3%A9pannage/integration?hsLang=en) - axya.co [![Logo Axya for light background-1](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background-1.svg "Logo Axya for light background-1")](http://www.axya.co) customerservice@axya.co Copyright © 2025, Axya