1. RFQ Header Information
1.1 RFQ Number / Name
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Identifies the RFQ within Axya.
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Used for searching, filtering, and referencing in communication.
2. Collaborator List
Allows you to share the RFQ with other Axya users.
2.1 Adding Collaborators
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Open the RFQ page.
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Click on the icon Add collaborator.
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Select an existing user or add a new one.
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Click Save to confirm.
3. Three-Dot (More Options) Menu
Provides key RFQ-level actions, including:
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Modifying the RFQ end date
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Canceling the RFQ
4. RFQ Details Section
Displays core information such as:
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RFQ status, Send date, End date
5. RFQ Description
5.1 Editing the Description
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Click Edit icon in the description area.
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Update the text as needed.
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Click Save.
6. Managing RFQ Files
6.1 Adding Additional Files
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Click Add an addendum.
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Choose whether to notify all suppliers or specific suppliers.
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Add a message explaining the update.
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Attach the documents.
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Click Send.
Suppliers automatically receive a notification.
7. Part List Within the RFQ
Shows all items included in the RFQ, including part name, quantity, and associated files.
8. Editing the Part List
8.1 Modifying Parts and Quantities
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Click Edit.
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Use Add Row to add new parts.
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Adjust quantities.
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Attach part-level files if needed.
8.2 Publishing Changes
You can publish changes with or without a revision note.
Suppliers receive an automatic email notification when changes are published.
9. Supplier List & Contacts
Shows each supplier’s status and allows you to:
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Update the supplier’s quote details
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Contact suppliers
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Add or remove supplier contacts assigned to the RFQ
10. Internal Communication Channel
The internal chat is visible only to your internal team and is used for buyer-side collaboration.
11. Quotes Section
Allows you to:
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View supplier quotes
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Export quotes as PDF
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Edit supplier quotes
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Contact suppliers
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Award the RFQ
Awarded suppliers are automatically notified.
If you have any additional question please contact us at customerservice@axya.co