--- title: NDA on RFQs description: This article explains how to use the NDA (Non-Disclosure Agreement) feature in Axya Access when sending a Request for Quotation (RFQ). It covers how to attach an NDA, how suppliers sign and return it, and how buyers approve the document before suppliers gain access to the RFQ details. --- [Skip to content](https://www.outsourcing.axya.co/en/dépannage/nda-on-rfqs#main-content) English Show submenu for translations [![Logo Axya for light background](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background.svg)](https://axya.co) - axya.co Open main navigation Close main navigation - axya.co - English Show submenu for translations - [Contact us](mailto:customerservice@axya.co) [Contact us](mailto:customerservice@axya.co) How can we help you? - There are no suggestions because the search field is empty. 1. [Dépannage : Problèmes Courants (en)](https://www.outsourcing.axya.co/en/d%C3%A9pannage?hsLang=en) 2. [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en) 3. [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module) # NDA on RFQs ### What is the NDA Feature in RFQs? The **NDA feature** ensures that suppliers must sign a **Non-Disclosure Agreement** before accessing confidential RFQ information such as technical files, drawings, or pricing sheets. When an NDA is attached to an RFQ: - Suppliers **only see the RFQ title and the NDA document** - All other RFQ details remain **locked until the NDA is signed and approved** This protects sensitive procurement information before it is shared. --- ### Step 1: Create an RFQ Start by creating a new RFQ in **Axya Access**. Typical fields include: - **RFQ title** - **Description** - **End date** You can also attach supporting documents such as: - Technical files - Cover letters - Bid sheets - Other RFQ documentation These files will only become visible **after the NDA process is completed**. --- ### Step 2: Attach an NDA to the RFQ To trigger the NDA workflow: 1. Add an **NDA document** to the RFQ. 2. You can either: - Select an NDA from **existing templates**, or - **Drag and drop a new NDA file**. Using templates allows teams to reuse standard legal agreements. **Important:** Once an NDA is attached: - All RFQ information is **hidden from suppliers** - Only the **RFQ name and the NDA document** are visible until approval. --- ### Step 3: Send the RFQ to Suppliers After attaching the NDA: 1. Select the **suppliers** you want to invite. 2. Click **Send**. The RFQ will now show a new status indicating that the system is **waiting for NDA signatures** from the invited suppliers. --- ### Step 4: Supplier Receives the NDA Request Suppliers receive an **email notification** informing them that: - An RFQ has been shared with them. - They must **review and sign the NDA first**. From the RFQ link, suppliers can: - Download the NDA - Sign the document - Upload the **signed version** At this stage, suppliers can only see: - RFQ name - RFQ owner - RFQ date - Communication messages They **cannot access any RFQ documents** until the NDA is approved. --- ### Step 5: Review and Approve the Signed NDA Once the supplier uploads the signed NDA: 1. The buyer receives a **notification**. 2. The NDA appears in the RFQ activity panel. The buyer can then: - **Review the signed document** - Request corrections via the **chat feature** - **Approve the NDA** If the document is valid, simply click **Approve**. Optionally, you can also upload a **countersigned version** of the NDA. --- ### Step 6: Supplier Gains Access to the RFQ Once the NDA is approved: - The supplier immediately gains **full access to the RFQ** - They can now view: - Technical drawings - RFQ documentation - Bid sheets - All attached files Suppliers can also continue communicating with the buyer via the **RFQ messaging interface**. --- ### Uploading an NDA on Behalf of a Supplier In some cases, you may already have an NDA with a supplier. Instead of waiting for the supplier to upload it: 1. Upload the **signed NDA yourself** 2. Attach it **on behalf of the supplier** 3. Approve the document Once approved, the supplier will automatically gain access to the RFQ. This is useful when: - The NDA was signed **outside the platform** - The supplier sent it **by email** - A **master NDA already exists** --- ### Key Takeaways - Adding an NDA to an RFQ **restricts access to sensitive information**. - Suppliers must **upload a signed NDA** before viewing RFQ details. - Buyers must **review and approve the NDA** before access is granted. - NDAs can also be **uploaded by buyers on behalf of suppliers** when needed. This process ensures **secure and controlled sharing of RFQ information** with suppliers. --- If you have any additional question please contact us at **customerservice@axya.co** - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/general?hsLang=en) - [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#main-content) - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#general) - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module) - [PO module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#po-module) - [Supplier users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#main-content) - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#general) - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#rfq-module) - [PO Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#po-module) - [Integration](https://www.outsourcing.axya.co/en/d%C3%A9pannage/integration?hsLang=en) - axya.co [![Logo Axya for light background-1](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background-1.svg "Logo Axya for light background-1")](http://www.axya.co) customerservice@axya.co Copyright © 2025, Axya