Video to be added soon by customer success team
⚙️ Accessing the Exchange Rate Settings
In your company profile, a third tab titled Company Settings provides access to exchange rate management.
🌐 Default Behavior: Market Rates
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By default, custom exchange rate management is disabled.
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Axya automatically uses market exchange rates, updated daily (or hourly depending on the currency).
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Conversion is applied automatically for foreign currency submissions (e.g., CAD → USD, CAD → EUR).
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Market rates mentioned in the video:
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CAD → USD: 0.71
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CAD → EUR: 0.61
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🏢 Enabling Your Company’s Custom Exchange Rates
If your organization wants to apply its own internal conversion rates:
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Enable the custom exchange rate option.
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Input your preferred rates (e.g., CAD → USD = 0.70, CAD → EUR = 0.65).
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Click Save.
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A confirmation message appears stating which user updated the settings and when.
🔄 Impact on Active RFQs
When custom values are saved:
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All active RFQs (not closed) containing submissions in foreign currencies are automatically recalculated.
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Example:
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A supplier submits 10,000 USD.
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The configured CAD → USD rate is 0.70.
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Converted price displayed = 10,000 USD / 0.70 = 14,285.71 CAD (approx.).
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If the user later updates the rate (e.g., to 0.80), all active requests update accordingly.
🔒 Impact on Closed RFQs (Cancelled or Awarded)
Once an RFQ is closed:
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The exchange rate valid at the time of closure becomes locked in.
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Changing the preferred rate afterward will not affect the closed RFQ.
Example from the video:
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An RFQ was closed with a rate of 0.70.
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The user updates the setting to 0.90.
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When reopening the closed RFQ, the applied rate remains 0.70.
🔧 Disabling the Feature (Back to Market Rates)
You can disable the feature at any time.
When disabled, Axya switches back to real-time market rates, updated regularly through online data sources.
If you have any additional questions, please contact us at customerservice@axya.co