---
title: Managing Currency Exchange Rates in the Company Settings
description: This article explains how to use the exchange rate management feature in Axya’s company settings, including enabling/disabling the feature, configuring custom rates, and understanding the impacts on active and closed RFQs.
---

[Skip to content](https://www.outsourcing.axya.co/en/dépannage/managing-exchange-rates-in-the-company-settings#main-content)

- [English](https://www.outsourcing.axya.co/en/d%C3%A9pannage/managing-exchange-rates-in-the-company-settings)
- [Français](https://www.outsourcing.axya.co/knowledge/gestion-des-taux-de-change-dans-les-paramètres-de-lentreprise)

English

Show submenu for translations

[![Logo Axya for light background](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background.svg)](https://axya.co)

- axya.co

Open main navigation

Close main navigation

- axya.co
- - [English](https://www.outsourcing.axya.co/en/d%C3%A9pannage/managing-exchange-rates-in-the-company-settings)
    - [Français](https://www.outsourcing.axya.co/knowledge/gestion-des-taux-de-change-dans-les-paramètres-de-lentreprise)

  English
  
  Show submenu for translations
- [Contact us](mailto:customerservice@axya.co)

[Contact us](mailto:customerservice@axya.co)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Dépannage : Problèmes Courants (en)](https://www.outsourcing.axya.co/en/d%C3%A9pannage?hsLang=en)
2. [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en)
3. [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module)

# Managing Currency Exchange Rates in the Company Settings

## This article explains how to use the currency exchange rate management feature in Axya’s company settings, including enabling/disabling the feature, configuring custom rates, and understanding the impacts on active and closed RFQs.

**Video to be added soon by customer success team**

---

#### ⚙️ Accessing the Exchange Rate Settings

In your **company profile**, a third tab titled **Company Settings** provides access to exchange rate management.

![generated-image-at-00:00:01](https://loom.com/i/6fcf6ba137dc4ddaac234559cec588dc?workflows_screenshot=true)

#### 🌐 Default Behavior: Market Rates

- By default, custom exchange rate management is **disabled**.
- Axya automatically uses **market exchange rates**, updated **daily** (or hourly depending on the currency).
- Conversion is applied automatically for foreign currency submissions (e.g., **CAD → USD**, **CAD → EUR**).
- Market rates mentioned in the video:
  
    - CAD → USD: **0.71**
    - CAD → EUR: **0.61**

#### 🏢 Enabling Your Company’s Custom Exchange Rates

If your organization wants to apply its own internal conversion rates:

1. Enable the **custom exchange rate** option.
2. Input your preferred rates (e.g., CAD → USD = **0.70**, CAD → EUR = **0.65**).
3. Click **Save**.
4. A confirmation message appears stating which user updated the settings and when.

#### 🔄 Impact on **Active** RFQs

When custom values are saved:

- All **active RFQs** (not closed) containing submissions in foreign currencies are **automatically recalculated**.
- Example:
  
    - A supplier submits 10,000 USD.
    - The configured CAD → USD rate is **0.70**.
    - Converted price displayed = **10,000 USD / 0.70 = 14,285.71 CAD** (approx.).

If the user later updates the rate (e.g., to **0.80**), all active requests update accordingly.

![generated-image-at-00:02:33](https://loom.com/i/1d9a649f432a417ea762519d6abe4865?workflows_screenshot=true)

#### 🔒 Impact on **Closed** RFQs (Cancelled or Awarded)

Once an RFQ is **closed**:

- The exchange rate valid at the time of closure becomes **locked in**.
- Changing the preferred rate afterward will **not** affect the closed RFQ.

Example from the video:

- An RFQ was closed with a rate of **0.70**.
- The user updates the setting to **0.90**.
- When reopening the closed RFQ, the applied rate remains **0.70**.

#### 🔧 Disabling the Feature (Back to Market Rates)

You can disable the feature at any time.  
When disabled, Axya switches back to **real-time market rates**, updated regularly through online data sources.

---

**If you have any additional questions, please contact us at customerservice@axya.co**

- [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/general?hsLang=en)
- [Buyer users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#main-content)

    - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#general)
    - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#rfq-module)
    - [PO module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/buyer-users?hsLang=en#po-module)
- [Supplier users](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#main-content)

    - [General](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#general)
    - [RFQ Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#rfq-module)
    - [PO Module](https://www.outsourcing.axya.co/en/d%C3%A9pannage/supplier-users?hsLang=en#po-module)
- [Integration](https://www.outsourcing.axya.co/en/d%C3%A9pannage/integration?hsLang=en)

- axya.co

[![Logo Axya for light background-1](https://www.outsourcing.axya.co/hubfs/Logo%20Axya%20for%20light%20background-1.svg "Logo Axya for light background-1")](http://www.axya.co)

customerservice@axya.co

Copyright © 2025, Axya